Personal Assistant to MD
Talented people are the key to our success
About us:
Would you like to work for a progressive and ambitious company which is also one of the most successful within the UK construction and infrastructure industry?
Morgan Sindall provides national construction and infrastructure services to private and public sector customers across a comprehensive range of markets. We aim to create great results for our customers, partners and ourselves.
Opportunity:
We have a fantastic opportunity within our Energy Water business for a proactive Personal Assistant to the MD
The successful candidate will be joining a proactive and organised individual who takes the initiative in organising the MD’s diary
Responsibilities
Provide confidential administrative and PA support to the managing director and commercial director including diary management
Assess and determine priorities and actions, in liaison with the managing director and ensure that appropriate action is taken within timescale to ensure that problems are resolved
Organise meetings with staff members, members of the Board, and key external customers
Take a proactive approach in order to ensure that the managing director is fully prepared and briefed for all engagements, both internal and external
Supervise the day-to-day workload of the administration assistant supporting the finance director and the commercial director
Maintain the managing director files, records and documentation in an organised and systematic basis, paper based and electronic, on a regular basis to ensure it is kept up to date
Review and summarise miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
Prioritise and manage multiple projects simultaneously, and follow through on issues in a timely manner
Implement arrangements to support the daily activities of the managing director including travel arrangements, arranging functions and other professional activities supporting their work
Manage high level coordination between staff at all levels of the organisation, in order to produce papers and reports with key stakeholders
Ensure that all company and Board meetings are properly convened, constituted, conducted and recorded.
Take necessary steps to ensure that all decisions made are communicated to the relevant parties and that actions are taken forward and implemented
Ensure that Board members have the information and support they require to operate effectively, this may include coordinating overseas visits
Deal with and support other general administrative matters, as agreed and undertake any other reasonable tasks as requested by the managing director
Provide exemplary leadership in full support of our Perfect Delivery philosophy and Value
Requirements
Demonstrable experience in an administration/executive assistant/PA role in a highly pressurised environment requiring tact, judgment and discretion in handling internal and external contacts
Experience of diary management/researching and booking of travel and accommodation
Experience of successfully working with senior management
Public sector experience would be an advantage
Must be proficient with the keyboard and ICT applications Expert level in the use of Outlook Intermediate level in the use of Word, Excel and PowerPoint
About the Energy Water Team:
Our teams work within the energy and water sectors working helping customers them make the most of their existing assets as well as building new assets to continually improve the UK’s energy and water infrastructure. We do this by putting our customers first, using innovative ideas and challenging the status quo.
Morgan Sindall is an equal opportunities employer and has been accredited with the Positive About Disabled People ‘Two Ticks’ accreditation. We are also an Investors in People company.
Morgan Sindall is unable to employ anyone who does not have the legal right to live and work in the UK.
In the recruitment process all applicants are required to provide the necessary right to work information and documentation.